Chairman’s Report & Annual Review

Chairman’s report 2016

The Trusts Community Foundation (TTCF) exists to return maximum profits to local communities where the money was generated in the form of charitable grants. In the last financial year ending 31st March 2016, TTCF returned 47.11% of our net revenue to the community compared with the statutory minimum of 40%. Currently TTCF has the highest return of all class 4 gaming societies that operate on a national basis.

The motto of our Foundation is ‘TTCF Committed to Local Distribution’ and over the past year we have continued to focus on ensuring funds generated in a region are returned back to that region through our grants, thereby benefiting local communities. Our objective is to return 95% of all distributed funds back into the region where the money was generated, but last year we exceeded this objective, achieving a 98.8% return. In addition, we paid 12.81% of our net revenue as venue payments, which is pleasing as this is well below the statutory minimum of 16%.

2016 pie chart

The distribution was also well balanced among the four main categories of grants: Community Wellbeing (43%); Education (15%); Environment, Heritage & Arts (16%); and Sport and Recreation (26%). The TTCF Board consciously tries to adjust its funding strategies to try and meet each local community’s needs and priorities.

For most regions in which TTCF has gaming venues we receive applications amounting to far more than the funds that are available. Indeed our Grants Office processed 1,887 applications over the past year compared with 1,765 applications in the previous year. Given the ever increasing demands on the funds we have available, the directors have had to make some tough calls, and it is always with regret when we are unable to support all of the worthwhile causes tabled at our monthly meetings.

TTCF has 54 venues in total, 24 of which are privately owned, and 30 of which are operated by Licensing Trusts. The Directors acknowledge management and staff of these venues for their hard work and commitment in assisting TTCF to raise funds in support of their local communities.

Alongside our loyal long serving hotel members, we currently have 8 Licensing Trust members i.e Cheviot, Clutha, Hawarden and Mataura in the South Island; and Portage, Te Kauwhata, Waitakere and Wiri in the North Island. The recommendations of the publically elected trustees of the TTCF member licensing trusts – and more recently the Johnsonville Charitable Trust – who all have extensive local knowledge, are invaluable in ensuring the needs of their local communities are being met.

For most people gambling is just another recreational pastime. Nonetheless, gambling can be problematic for some and both central and local government as well as the sector should be doing their very best to minimise the harm to the small number (those 1% at risk) who may have a gambling addiction. We at TTCF place a lot of emphasis on this aspect of our operation by ensuring that all venue personnel are adequately trained to not only identify potential problems but to also deal appropriately and sensitively with those that come to their attention.

TTCF is also very fortunate to have a significant amount of internal expertise at its disposal, from my fellow Directors, General Manager and staff, as well as our service providers. I want to sincerely thank each one of you for your contribution throughout the year and I look forward to our team continuing to produce more exceptional results in the years to come.

TTCF is committed to doing its best to ensure the returns to the community are maximised. The TTCF board pledge to continue to support the work of countless thousands of New Zealanders who are involved either voluntarily or professionally in the fields of community wellbeing, education, preservation of our environment and heritage, the celebration of our arts, and the promotion of sport and recreation.

Ross Clow, Chairman
RossClowSignature

 

ANNUAL REVIEW

In accordance with Section 109 of the Gambling Act 2003, the Net Proceeds Committee of The Trusts Community Foundation (TTCF) Limited has conducted an annual review of the criteria, methods, systems and policies it uses for consideration of applications for the distribution of net proceeds.

The results of this review, approved on the 7th June 2016, are that the objective of TTCF to maximise the proceeds that are applied to Authorised Purposes remains unchanged. Likewise, TTCF’s policies are considered to be working effectively to meet this objective.

APPLICATION PROCESS

  • Application forms can be downloaded from this website as a PDF to be completed by hand, or as a Word Template to be saved to your computer before typing into the fields provided.  Alternatively forms can be requested from the TTCF Grants Office 0800 882 3583 Ext 2.
  • The Foundation currently holds 11 funding rounds per annum and the close off dates for each round are strictly adhered to. We strongly advise that Applicants check these dates against their project needs. Relevant dates may also be checked on the Foundation’s website.
  • The application form contains a checklist of information and documents that must be included with the application in order for the application to be considered. Failure to provide all the information and any document requested usually results in a request for further information. This leads to delays.
  • Completed application forms and associated documentation, must then be posted, couriered, hand-delivered, or scanned and emailed to the Foundation up to midnight on the advertised closing date for each funding round.  If the application and supporting documentation is submitted electronically, the ‘Consent to Audit & Declaration,’ with original signatures, must be posted separately.
  • On receipt, applications are checked for completeness and compliance. The Net Proceeds Committee of the Foundation then consider each application on a monthly or regular basis.
  • An application will usually take up to six weeks to be processed.
  • After applications are considered by TTCF’s Net Proceeds Committee, applicants are notified in writing of the decision or if further information is required.

Applicants should be aware that the ultimate decision on funding rests with the Foundation’s Net Proceeds Committee. There are no guarantees that the full amount of the application will be granted or that the application will be supported at all.

If you are a successful applicant, you must only spend the funds on the purpose for which they were applied for. If that purpose changes in any way or if there are surplus funds, you must immediately notify the Foundation in writing and wait for a written response from the Foundation before spending or otherwise using the funds.

Applicants are required to provide proper accountability to the Foundation once the funds have been spent. Such documents shall include, but not be limited to, receipts, tax invoices and copies of bank statements. Applicants may also be required to undergo an audit to ensure they have fully complied with the terms and conditions under which the funds were provided.

Failure to comply with these requirements will result in a demand for a return of the funds and/or all future funding applications being declined. The Foundation is required to use best endeavours to pursue the recovery of funds that have not been spent in accordance with the purpose for which they are given.

Any complaints should be directed in writing to: General Manager, The Trusts Community Foundation Ltd, P O Box 27041, Shirley, Christchurch 8640.  All complaints will be acknowledged.