Chairman’s Report & Annual Review

Chairman’s report 2017

The Trusts Community Foundation (TTCF) is very proud of the support it is able to provide local communities in the form of charitable grants. In the last financial year ending 31st March 2017, TTCF returned 43.28% of its net revenue to community purposes compared with the statutory minimum of 40%. TTCF has had to absorb significantly increased costs in the form of commission based venue payments, licensing fees and electronic monitoring fees and despite this the Foundation was able to maintain one of the highest rates of contribution of all the nationally based class 4 gambling societies.

It is only right that the communities hosting our gaming machine operations are the ones that benefit and TTCF remains focused on returning almost all profits back into the region where the money was generated. Pleasingly only 2% of our net revenue was applied to ‘out of area’ grants this financial year.

TTCF Grants 20162017

The distribution was also well balanced among the four main categories of grants: Community Wellbeing (42%); Education (18%); Environment, Heritage & Arts (13%); and Sport and Recreation (27%). The TTCF Board consciously adjusts its funding strategies to try and best match each local region’s needs and priorities.

For most regions in which TTCF has gaming venues we receive applications amounting to far more than the funds that are available. Our Grants Office processes up to 200 applications every month. Given the ever increasing demands on the funds we have available, the Directors have had to make some tough calls, and it is a sad reality that we are unable to support all of the worthwhile causes tabled at our monthly meetings.

TTCF has 54 venues in total, 27 of which are privately owned, and 27 which are operated by Licensing Trusts. The Directors again acknowledge management and staff of these venues for their continued hard work and commitment in assisting TTCF to raise funds in support of their local communities as well as maintaining professional operating standards.

Alongside our loyal long serving privately owned establishments, we currently have 8 Licensing Trust members i.e Cheviot, Clutha, Hawarden and Mataura in the South Island; and Portage, Te Kauwhata, Waitakere, Wiri in the North Island. The TTCF Board acknowledges the value in receiving recommendations from the publically elected trustees of the TTCF member licensing trusts and the Johnsonville Charitable Trust, all of whom have extensive local knowledge of their local communities.

For most people gambling is just another recreational pastime. Nonetheless, it can be  problematic for some and the class 4 sector is currently working collaboratively with the Department of Internal Affairs (DIA) on a set of initiatives that will help minimise harm for the relatively small number of potentially at risk gamblers. This is over and above the already extensive training our Area Managers provide to venue personnel at present.

TTCF is also very fortunate to have significant internal expertise at its disposal, from my fellow Directors and the General Manager, all of our staff as well as our wide range of service providers/suppliers. I want to sincerely thank each one of you for your contribution throughout the year and I look forward to the TTCF team continuing to produce more exceptional results in the years to come.

This Foundation is committed to continuing its support of the countless thousands of New Zealanders who are involved in community activities such as community wellbeing, education, preservation of our environment and heritage, the celebration of our arts, and the promotion of and/or participation in sport and recreation.

Ross Clow, Chairman
RossClowSignature

 

ANNUAL REVIEW

In accordance with Section 109 of the Gambling Act 2003, the Net Proceeds Committee of The Trusts Community Foundation (TTCF) Limited has conducted an annual review of the criteria, methods, systems and policies it uses for consideration of applications for the distribution of net proceeds.

The results of this review, approved on the 6th June 2017, are that the objective of TTCF to maximise the proceeds that are applied to Authorised Purposes remains unchanged. Likewise, TTCF’s policies are considered to be working effectively to meet this objective.

APPLICATION PROCESS

  • Application forms can be downloaded from this website as a PDF to be completed by hand, or as a Word Template to be saved to your computer before typing into the fields provided.  Alternatively forms can be requested from the TTCF Grants Office 0800 882 3583 Ext 2.
  • The Foundation currently holds 11 funding rounds per annum and the close off dates for each round are strictly adhered to. We strongly advise that Applicants check these dates against their project needs. Relevant dates may also be checked on the Foundation’s website.
  • The application form contains a checklist of information and documents that must be included with the application in order for the application to be considered. Failure to provide all the information and any document requested usually results in a request for further information. This leads to delays.
  • Completed application forms and all associated documentation, must then be posted, couriered, hand-delivered, or scanned and emailed to the Foundation up to midnight on the advertised closing date for each funding round.  If the application and supporting documentation is submitted electronically, the ‘Consent to Audit & Declaration,’ with original signatures, must be posted separately.
  • On receipt, applications are checked for completeness and compliance. The Net Proceeds Committee of the Foundation then consider each application on a monthly or regular basis.
  • An application will usually take up to six weeks to be processed.
  • After applications are considered by TTCF’s Net Proceeds Committee, applicants are notified in writing of the decision or if further information is required.

Applicants should be aware that the ultimate decision on funding rests with the Foundation’s Net Proceeds Committee. There are no guarantees that the full amount of the application will be granted or that the application will be supported at all.

If you are a successful applicant, you must only spend the funds on the purpose for which they were applied for. If that purpose changes in any way or if there are surplus funds, you must immediately notify the Foundation in writing and wait for a written response from the Foundation before spending or otherwise using the funds.

Applicants are required to provide proper accountability to the Foundation once the funds have been spent. Such documents shall include, but not be limited to, receipts, tax invoices and copies of bank statements. Applicants may also be required to undergo an audit to ensure they have fully complied with the terms and conditions under which the funds were provided.

Failure to comply with these requirements will result in a demand for a return of the funds and/or all future funding applications being declined. The Foundation is required to use best endeavours to pursue the recovery of funds that have not been spent in accordance with the purpose for which they are given.

Any complaints should be directed in writing to: General Manager, The Trusts Community Foundation Ltd, P O Box 27041, Shirley, Christchurch 8640.  All complaints will be acknowledged.