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The Foundation undertakes an annual review of its processes and criteria.
ACCESSING GAMING MACHINE GRANT FORMS- Funds generated from gaming machine activities are available to non-profit, charitable, philanthropic, cultural, sporting, educational and community groups who provide a benefit to the community.
- Funds are generally distributed in the community area in which they were generated.
- The Trusts Community Foundation is unique in the fact that its venues consist of Licensing Trusts, privately owned hotels, taverns and some sports clubs. Most other national trusts consist only of private operators.
APPLICATION PROCESS- Applicants can visit a hotelor Licensing Trust venue that operates Gaming Machines and uplift an Application for Funding form, which can be found in a holder in the gaming room area.
- Forms can also be requested from the Foundation, or downloaded from the Foundation's website www.ttcfltd.org.nz Details are posted on a wall inside the gaming room.
- The Foundation currently holds 11 funding rounds per annum and the close off dates for each round are strictly adhered to. We strongly advise that Applicants check these dates against their project needs. Relevant dates may also be checked on the Foundation's website.
- The application form contains a checklist of information and documents that must be included with the application in order for the application to be considered. Failure to provide all the information and any document requested usually results in the application being returned to the applicant, unconsidered and with a request for further information. This leads to delays.
- Completed application forms and associated documentation, must then be posted to the Foundation at the address printed on the application form.
- On receipt, applications are checked for completeness and compliance. The Net Proceeds Committee of the Foundation then consider each application on a monthly or regular basis.
- An application will usually take up to six weeks to be processed.
- After applications are considered by TTCF's Net Proceeds Committee, applicants are notified in writing of the decision or if further information is required.
Applicants should be aware that the ultimate decision on funding rests with the Foundation's Net Proceeds Committee. There are no guarantees that the full amount of the application will be granted or that the application will be supported at all.
If you are a successful applicant, you must only spend the funds on the purpose for which they were applied for. If that purpose changes in any way or if there are surplus funds, you must immediately notify the Foundation in writing and wait for a written response from the Foundation before spending or otherwise using the funds.
Applicants are required to provide proper accountability to the Foundation once the funds have been spent. Such documents shall include, but not be limited to, receipts, tax invoices and copies of bank statements.
Applicants may also be required to undergo an audit to ensure they have fully complied with the terms and conditions under which the funds were provided. Failure to comply with these requirements will result in a demand for a return of the funds and/or all future funding applications being declined.
The Foundation is required to use best endeavours to pursue the recovery of funds that have not been spent in accordance with the purpose for which they are given.
Any complaints should be directed in writing to;
General Manager
The Trusts Community Foundation Ltd
Private Bag 93108
Henderson
AUCKLAND 0650 All complaints will be acknowledged.
The processes outlined above, represent the society's criteria, methods, systems and policies.
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